e-Safety
The e-safety reporting obligations align with the College Safeguarding reporting obligations.
All Staff
In charge of making sure students are safe MUST notify the IAG Officer of any concerns or disclosures right away. NEVER guarantee confidentiality. All conversations must be documented. MUST adhere to the IT Acceptable Use Policy's terms and conditions. always must participate in e-safety training for staff members and always set an example for students. MUST aggressively encourage by integrating sound e-safety practices. MUST always interact with students in a professional manner and in accordance with the college's communications policy.
Learner
Learner: Always adhere to the IT Acceptable Use Policy's terms and conditions. must be given the proper e-safety instruction as part of their course of study. If a staff member is scared or concerned that they or another member of the college community have been involved in an e-safety issue, let them know. Students must always use the internet and/or mobile devices in a responsible and safe manner.
Monitoring
As part of its obligation to "protect young people and vulnerable adults" and to "prevent duty for terrorist and extremist behavior," the Imperial College of Excellence (ICE) keeps track of, logs, and reports on how staff and students use IT systems and networks. Any effort to obstruct or circumvent any IT system monitoring or logging will be reported to the College's disciplinary procedure. This information will be safely shared with the relevant local authorities and outside help organizations upon request.
Training Learners
Students will have access to e-safety information on the Student Portal and receive e-safety guidance from private tutors. Learners will get pertinent and acceptable e-safety instructions as part of the lesson planning. When learners are concerned about inappropriate content, whether it is addressed to them or they come across it via a random search, they should also know what to do and who to contact. When users access the college network, a link to the e-safety requirements will be shown. Throughout the academic year, e-safety themes will also be highlighted in tutorials and awareness programs. Students will be encouraged to challenge the accuracy and dependability of any information they read, see, or download in class. Additionally, they will be urged to correctly acknowledge sources and respect others' copyright.
For staff
During the induction period, staff members will attend an introductory training on digital learning/working environments and systems. Academic staff will receive an overview and signpost the E-Safety Policy during this introductory webinar. The administrative department will oversee the formal agreement to the terms and expectations. Every employee is required to note the date of the training on their CPD calendar.
Social Media
Using the social media profiles of Imperial College of Excellence Employees may only access social media on the College Group network or create, manage, or post on behalf of official College Group accounts if they have been granted permission to do so through the College Group's social media approval procedure. Social media use will only be permitted when it is judged to enhance learning and students, serves the College's commercial objectives, and complies with PREVENT and safeguarding obligations. As part of its infrastructure, the college maintains several official social media outlets for communications. These are given precedence in documents and materials that are released outside.Only the Marketing and Communications team should post anything on social media in the event of an emergency or crisis affecting Imperial College of Excellence.
Creating new social media accounts
It is not permitted to create new social media accounts that utilize the Imperial College of Excellence name or official logo until the social media clearance process has been completed. Access to social media profiles that seem to represent the College or a component of its services must be granted to the Lead Safeguarding Officer and the Marketing and Communications Department. Furthermore, a second administrator must always have access to all social media accounts. An administrator's access to the college's social media accounts must be terminated when they depart, and the accounts must be canceled or transferred to another administrator. Any "unofficial" social media platforms that use the College's name, logo, or copyrighted content will be shut down by the ICE, even if they were made by employees or students.
Online privacy and personal information
Employees of ICE should be mindful of their social media presence, especially if their accounts explicitly indicate that they are employed by the ICE. You may not want to disclose a lot of personal information about yourself with your coworkers, employer, or the public on social media platforms like Facebook. Your personal information may be accessible to your coworkers, employers, and pupils if your privacy settings are not controlled. As a result, you should make sure that your privacy settings match the level of information you want others to know about you. There are numerous settings on Facebook in particular that may be changed to automatically limit who can view your profile; nonetheless, anyone with site access can see your name, cover photo, and profile images. Workers must make sure that only the individuals on their friend list can view the postings and information they make on Facebook.